Privacy Policy
Privacy Policy
Effective Date: February 2025
Flexify Technologies LLC
Registered in Riyadh, Kingdom of Saudi Arabia
Registered Address:
Building No.: 6765
Prince Turki Ibn Abdulaziz Al Awal Branch Road
Secondary No.: 2373
North Mathar District
Postal Code: 12314
Riyadh, Kingdom of Saudi Arabia
Contact: info@aiflexify.com
Website: https://www.aiflexify.com
1. Introduction
FLEXIFY (“we”, “our”, “the Service”) provides a communication-based digital assistant that helps users manage personal information through integrations with third-party services, including Google APIs.
This Privacy Policy explains how we collect, use, retain, and protect your information.
By using FLEXIFY, you agree to the practices described here.
2. Information We Collect
We collect only the data necessary to operate the Service.
We do not sell, rent, or share your personal information for advertising.
We may collect:
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Basic Google profile information (name, email, profile image)
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Gmail content and metadata (only if you grant access)
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Google Calendar event information (only if you grant access)
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Messages, text, voice notes, and media you send through the messaging interface
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Technical and diagnostic data related to service performance
All Google data is collected only after you explicitly grant permission through the official Google OAuth consent screen.
3. Google User Data Access and Use
FLEXIFY accesses Google user data only after you grant explicit consent.
We request only the minimum OAuth scopes required for core functionality.
3.1 Google OAuth Scopes Requested
Depending on the features you choose to use, FLEXIFY may request the following scopes:
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Google Calendar:
https://www.googleapis.com/auth/calendar
https://www.googleapis.com/auth/calendar.events -
Gmail:
https://www.googleapis.com/auth/gmail.readonly
https://www.googleapis.com/auth/gmail.send
https://www.googleapis.com/auth/gmail.modify (if needed)
These scopes are used exclusively for user-initiated actions.
3.2 Gmail Data
If you grant access to Gmail, we may access:
Data Read
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Email metadata (sender, recipient, timestamps, labels)
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Message content only when necessary to perform a user-requested action
Data Sent
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Emails you explicitly request or approve
Purpose
Gmail data is used solely to perform actions you direct, such as:
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Retrieving messages you ask for
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Searching emails at your request
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Sending communications you approve
We Do NOT:
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Read your entire inbox
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Use Gmail data for advertising or marketing
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Share Gmail data with third parties (except sending messages you direct)
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Allow human access except where required for:
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security or abuse investigations
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debugging with your written consent
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legal compliance
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Your Gmail data is never used to train machine learning models.
3.3 Google Calendar Data
If you grant access to Google Calendar, we may access:
Data Read
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Event titles, descriptions, attendees, locations, and times
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Calendar metadata
Data Written
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Events you ask us to create, update, or manage
Purpose
Calendar data is used exclusively to:
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Provide scheduling functionality
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Perform actions you explicitly request
We Do NOT:
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Share your Calendar data
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Use Calendar data for advertising
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Access Calendar data beyond what is necessary to fulfill your requests
4. Data Shared Through Messaging
FLEXIFY interacts with you through a messaging interface.
We may process:
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Text messages
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Voice messages (converted to text)
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Files or media you submit
This information is used only to respond to your requests and operate the Service.
5. Third-Party Services
We may use third-party infrastructure or APIs (such as cloud hosting providers, messaging platforms, or speech-processing tools) to deliver the Service.
We share data with these providers only when required to perform a specific action you request, and only to the minimum extent necessary.
We do not provide your data to any third party for advertising or marketing purposes.
6. Data Storage and Retention
We may retain:
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Account information
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User messages and interaction history
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System activity logs
We retain personal data only as long as required to operate the Service or comply with legal obligations.
Default Retention
Unless you request deletion sooner:
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Messaging and interaction data may be retained for up to 12 months
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Account-related data may be retained until your account is closed
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Backup archives may persist for up to 30 days before automatic deletion
7. Your Rights and Controls
7.1 Revoke Google Access
You may revoke FLEXIFY’s access to your Google data at any time:
👉 https://myaccount.google.com/permissions
Revoking access immediately disables the Service’s ability to read or write Gmail or Calendar data.
7.2 Request Data Deletion
To delete your data, contact:
📩 info@aiflexify.com
We will permanently delete all associated information within 30 days.
7.3 Request a Copy of Your Data
You may request a copy of your stored data at any time.
8. Data Security
We implement industry-standard safeguards to protect your data, including:
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Encrypted transmission (HTTPS/TLS)
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Restricted and audited access controls
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Secure cloud infrastructure
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Minimal personnel access to user data
Your Google data is never used for advertising, profiling, or machine learning model training.
9. Children’s Privacy
FLEXIFY is not intended for use by individuals under the age of 13.
We do not knowingly collect personal information from children.
10. Changes to This Policy
We may update this Privacy Policy periodically.
Material changes will be communicated through our website or through the Service.
11. Contact Information
For questions about this Privacy Policy or your personal data, contact:
Flexify Technologies LLC
Building No.: 6765
Prince Turki Ibn Abdulaziz Al Awal Branch
Secondary No.: 2373
North Mathar District
Postal Code: 12314
Riyadh, Kingdom of Saudi Arabia